Companies are increasingly using specialized software solutions. This offers advantages, but also poses challenges in terms of control and interoperability. In this blog post, you’ll learn how to overcome these challenges.
In 2022, companies will use an average of 125 different software solutions to meet their operational needs. This variety of specialized tools and applications offers immense advantages over traditional one-size-fits-all approaches. Companies can choose customized solutions that meet the needs of their specific areas of expertise. This leads to increased efficiency and an improved user experience through intuitive user interfaces, rapid deployment and continuous updates. A more flexible infrastructure through public clouds and economic flexibility through subscription-based pricing complement these benefits.
Why the increase in software solutions?
The decision in favor of specialized software solutions instead of generic systems is obvious: Such solutions are geared to increasingly specific use cases and enable companies to retain control over their software decisions in the business units. For example, custom solutions can be implemented for sustainability, time tracking, procurement, or supply chain collaboration. This leads to better adaptation to business requirements and ultimately to increased efficiency in the company.
The challenge: maintaining control and interoperability
However, the increasing number of software solutions also leads to new challenges. Data exchange between systems requires the coordination of point-to-point integrations, which means a significant effort in management and maintenance. IT teams must create interfaces and ensure that data exchange works smoothly. This time-consuming process ties up resources that could be used elsewhere for strategic IT projects. Companies also face the difficulty of maintaining an overview of accesses and data flows.
Recommended measures for control and interoperability
To ensure control and interoperability between software solutions, three complementary management systems are recommended:
- Workflow and integration management: The clear definition and management of cross-system processes as well as dependencies are crucial for the smooth running of everyday processes. Systems should be integrated via business-defined workflows, using technical components such as data field mappings. Systems should be intuitive to use and provide a structured way to manage processes and data exchange. Workflow and integration management can help improve the efficiency and effectiveness of business processes and foster collaboration between different departments and teams. Furthermore, they improve data quality and integrity.
- Access management: Central access management enables control over accesses and authorizations in order to maintain an overview. Especially due to the growing number of software solutions in companies, role-based access management is crucial to ensure that new employees have direct access to all relevant systems, taking into account the correct role-based rights, and that optimal pricing plans are used when user numbers are reduced. Access management can help increase the security of corporate data. It can help reduce the cost of software licenses, and it can help ensure compliance with regulatory requirements.
- System landscape management: Comprehensive mapping of the system landscape prevents redundant purchases of software solutions and promotes optimal use of existing tools. Furthermore, it enables everyone in the company to understand what systems are being used in order to benefit maximally from digitization. Cross-system planning can help improve the efficiency and effectiveness of a company’s software landscape.
Summary: Manage software solutions effectively
The growing number of specialized software solutions offers tremendous benefits to enterprises, but requires a thoughtful approach to ensure control and interoperability.
Tailored solutions, workflow and integration management, access management and cross-system planning are key components to ensure the efficiency and functionality of the software landscape. By following these recommendations, organizations can maximize the benefits of modern software use while managing complexity.